Guide
Read, write, schedule, search, and file personal mail in Outdraft.
What this guide covers
Mail is your personal mailbox in Outdraft — reading, writing, scheduling, searching, and filing messages that belong to you. Organization and team mail live under Projects; the difference between those worlds is explained in Scopes.
If you’re still placing the sidebar, start with Getting started.
Places in Mail
Everything under Mail in the sidebar is personal. Open the place that matches what you’re doing — reading new mail, finishing a draft, or finding something you already filed.
Inbox
Mail sent to you. Open a row to read it; unread counts show what still needs attention.
Sent
Mail you’ve already sent — including messages that went to people outside Outdraft.
Scheduled
Mail waiting to go out later. Open an item to change the time, send it now, or cancel it.
Drafts
Messages you started but haven’t sent. Pick one up again when you’re ready.
Search
Find messages across your mailbox by who they’re from, what they’re about, or what’s in them — and see whether they sit in Inbox, Sent, or Archive.
Archive
Mail you’ve filed into folders you create — so finished threads leave the inbox but stay findable.
Deleted
Mail you’ve removed. Recover it from here if you still need it, or leave it until it’s gone.
Reading mail
Open Inbox (or Sent, Archive, or another list). Select a message to read it in the detail view. From there you can reply in the thread, archive it, or delete it when you’re done.
Unread counts stay on Inbox so you can see what still needs a look without opening every conversation. Drafts and Scheduled show how many messages are waiting there.
Writing and sending
Start a new message from compose. Pick the space the mail belongs to, fill in who it’s for, write the body, then send — or schedule it for later. Work you aren’t ready to send stays in Drafts.
Space
Pick where the mail belongs — Personal Mail, an organization, or a team. The thread stays in that space.
Recipients
Add people by address. Saved contacts make the next send faster when you write to the same people often.
Body
Use formatting when the message needs structure. Add images and attachments when the thread needs more than text.
Send or schedule
Send now, or pick a later time so the message waits in Scheduled until it goes out.
The same compose window covers personal, team, and organization mail. Switch Space to the place the thread should live — Scopes explains the three worlds.
Replying in a thread
Open a conversation and reply from the thread. Replies stay attached to the same exchange so you don’t lose context. Use compose for a new message; use the thread when you’re continuing one that’s already underway.
How group mail works
Write a message once for a group in a team or organization. Outdraft prepares delivery to the people in that group, and each person gets their own copy in their inbox. They can read and follow the message from their own mail instead of sharing one inbox view.
The message also belongs to the space you chose when composing it. Your Sent view shows what you sent; each recipient controls their own read state. To see how the team or organization space differs from a personal message, read Scopes.
Scheduling
When you schedule a send, the message waits in Scheduled until its time. Open it there to reschedule, send it immediately, or cancel so it never goes out. Scheduled mail is still yours to control until delivery runs.
Finding and filing
Use Search when you remember who wrote, what the subject was, or a phrase in the body. Results show where the mail lives so you can jump straight to Inbox, Sent, or Archive.
Archive
File finished mail into a folder you create. It leaves the inbox clutter behind without deleting the thread.
Change folder
Move archived mail between folders when the filing needs a better home.
Delete
Remove mail you don’t need. Recover from Deleted while it’s still there.
When to leave Mail
Stay in Mail for conversations that are yours. If the work belongs to an organization or team — shared inboxes, members, invites — switch to Projects. If you want to collect existing mail with a smaller group, use Nests. Scopes keep these different kinds of work in their own places.
When you share a message, its comments belong to the selected shared space. See Collaboration for how to open the conversation from shared mail or the original.
Read next
Continue with Projects — or Scopes if you need the mail boundaries.